Key messages
- Community health providers must report data on their funded services to us.
- Data reporting is quarterly.
- Organisations must follow our guidelines on what they report and when.
- Organisations can re-submit data.
- We compile quarterly performance reports from the data sent via the Community Health Minimum Data Set (CHMDS). The reports are posted on the Funded Agency Channel.
Each quarter, Victorian community health providers must report data on their funded services to us.
They must follow our guidelines on what they report and how frequently as outlined in the submission guidelines below.
Service providers send their data submissions via the Community Health Minimum Data Set (CHMDS) to us on a quarterly basis.
We then compile quarterly performance reports from the data sent via the CHMDS, and then post the reports to the Funded Agency Channel.
The quarterly data submissions due dates are:
- Quarter 1 - July to September: due 1-15 October
- Quarter 2 - October to December: due 1-15 January
- Quarter 3 - January to March: due 1-15 April
- Quarter 4 - April to June: due 1-15 July
Guidelines and data specifications
The Community Health Minimum Data Set submission guidelines and transmission protocol have been updated for 2023-24. These and other documents can be found below under Downloads.
Data specifications
Please note the number of client records in your xml files that can be uploaded has increased from 1000 to 5000 records. This will reduce the number of files agencies need to submit within each quarter.
When submitting multiple files, ensure that the Export File Portion number is increased by one digit for each file in order for the files to be appended to each other.
Using the same export file portion number when submitting multiple files will cause the files to overwrite each other.
If you have any queries, please contact CHMDS-data@health.vic.gov.au
See Downloads below for data specifications and guidelines documents.
Frequently asked questions
We have prepared factsheets with answers to commonly asked questions from community health services about reporting the community health minimum dataset.
CHMDS FAQ October 2021
docx 145.34 KB
Guidelines and data specifications
2023-24
Community Health Minimum Data Set submission guidelines 2023-24
docx 570.66 KB
Community Health Minimum Data Set transmission protocol 2023-24
docx 365.08 KB
CHMDS Schema 51 R4
other 33.16 KB
RRHACS Repository User Guide V 1.1 October 2021
docx 3.72 MB
CHMDS Large Value Domains 2018
xlsx 671.76 KB
2022-23
Community Health Minimum Data Set submission guidelines 2022-23
docx 556.15 KB
Community Health Minimum Data Set transmission protocol 2022-23
docx 366.99 KB
Reviewed 25 October 2023
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