Key messages

  • Refer to data dictionaries and guides for information on standardised terminology and data elements used by the department for data collection and reporting.
  • Data dictionaries can be used by funded and external reporting organisations for guidance on concepts, common assets, validation rules, client data, incident data, data measurements and organisation data — any data that needs to be collected and reported on. 

The purpose of the common reference data dictionary is to standardise data collected by the department.

It is comprised of a suite of common and reference data dictionaries that specify a core set of concepts, data elements and edits / validation rules that define the basis of client data collection and reporting requirements: 

Developed by an advisory group in consultation and collaboration with individual program areas and divisional stakeholders, it applies international, national, and state data information standards where appropriate.

For assistance, contact the information management team: info.management@dhhs.vic.gov.au

Benefits of using the common reference data dictionaries

The benefits include:

  • reducing unnecessary data burden and improving feedback of information to data providers
  • improved efficiency in data capture, storage and transmission
  • improved cross-department utilisation of collected information and capacity to better engage in cross-program analysis
  • cross-enterprise integration (and consistency) of data standards, data terminology and metadata management
  • accountability in how data requirements are developed, defined and used
  • supporting easier compliance on the part of participants
  • a single source of data standards, creating efficiencies for data collection managers in the development and management of data sets.