Key messages

  • The quantification survey is a paper-based survey that collects information from allied health practitioners (AHPs) over a five-day period.
  • AHPs record the time (in minutes) they spend on tasks that could be delegated to an allied health assistant (AHA).
  • This data is used to determine the need for AHAs across the organisation.

The quantification survey asks staff to enter their time under ten practice categories that are common to all allied health disciplines.

There are four steps to the process:

  • Review the AHA task list and focus group data to create draft survey forms.
  • Meet with managers to ratify tasks in the draft survey forms.
  • Finalise the survey forms.
  • Conduct data collection.

Hints

  • We recommend using a five-day data collection period, but you can consider a ten-day period to optimise quality of data and accommodate part-time staff.
  • Schedule the survey around conflicting commitments such as internal quality activities or seminars, public holidays or large amounts of staff leave.
  • Staff who work across multiple service areas in one day may find the survey difficult to complete. If this is the case, they may complete the survey using their primary site or service.
  • Use managers and project champions to facilitate data collection (delivering and collecting surveys, reminding colleagues to complete survey).
  • The method of collecting completed surveys will depend on the number of AHPs, the size of the organisation, and number of sites participating in the survey.

Activity outputs

  • Quantification survey finalised and approved by managers.
  • Quantification survey scheduled.
  • Promotion strategies developed and scheduled.
  • Quantification survey information sheet finalised.
  • Method of disseminating and collecting completed surveys determined.
  • Quantification survey distributed.
  • Completed quantification surveys collected.
  • Quantification data entered into database.

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