Key messages

  • Use the data collection tool to collate quantification surveys.
  • Analyse data to identify opportunities for workforce reform.

The quantification surveys provide a raw data set that identifies time spent by an AHP on tasks that could be delegated to an allied health assistant (AHA).

You can use the Victorian Assistant Workforce Model (VAWM) database template to collate the individual quantification surveys.

Collated data can be analysed to identify time in minutes, hours, converted hours, full-time equivalent (FTE) and percentage of allied health practitioner (AHP) time spent on tasks.

The database allows you to analyse the organisation as a whole, or targeted areas such as programs, services or disciplines so you can identify priority areas.

The analysis of the quantification data by the VAWM database template is further defined and described in the data analysis guide.

Converting data to real FTE for AHAs

The data collated from the quantification surveys accounts for the raw time AHPs spend on AHA tasks.

However it does not account for the time needed to complete all the requirements of a position such as paid breaks, public holidays and leave entitlements. These need to be included to provide an accurate FTE that can guide recruitment and scoping for AHA roles.

To convert the raw data to FTE, you can apply a staffing factor. This is a number used to transform the raw data to the FTE of a position, taking into account these role requirements.

Alfred Health developed the Allied Health Staffing Factor (AHSF) to calculate the true costs and FTE requirements of allied health clinical roles [1]. Download the data analysis guide for further information.

Reporting on the quantification data analysis

Determine how needs analysis results are best represented in visual and written formats. See the downloads section for further guidance in reporting quantification data.

Activity outputs

  • AHP time spent on AHA tasks in minutes identified.
  • Total hours AHP spent on AHA tasks identified.
  • AHP time spent on AHA tasks represented in FTE (optional) identified.
  • Percentage of current budgeted AHP FTE spent on AHA tasks identified.
  • Priority areas for AHA workforce reform identified.

References

1. 10th National Allied Health Conference 2013, ‘Educate, motivate, innovate, celebrate’, 16–18 October 2013, Brisbane Convention and Exhibition Centre.