Key messages

  • ‘Subcentre’ is a component of organisational structure in Client Management Interface/Operational Data Store (CMI/ODS), and is the setting for mental health service delivery.

‘Subcentre’ is a component of organisational structure in Client Management Interface/Operational Data Store (CMI/ODS), and is the setting for mental health service delivery.

Assign at least one program to a subcentre, and only one prevention and recovery care (PARC) bed-based service subcentre.

ECT inpatient subcentres have ‘0’ beds.

For eligible outcome measurement (OM) reporting, the OM setting reflects the subcentre age-based and type grouping.

The caseload field identifies whether the subcentre is eligible for caseload monitoring.

Hierarchy of organisational structures

CMI/ODS uses this hierarchy of organisational structures:

  • organisation
  • establishment
  • campus
  • subcentre
  • program.

A campus is the central organising component of the CMI/ODS information system.

Each campus requires the creation of subcentres and programs to record the delivery of services.

Subcentre definition

A subcentre is ‘the organisational setting or location from which programs are delivered. The subcentre provides the setting for inpatient, community residential and community activity for child and adolescent, adult, older persons or generalist client populations’.

It is important to note the following business rules in relation to subcentre field.

  • At least one program must be assigned to a subcentre. This describes the target population and funding source for activity that occurs within the subcentre.
  • A subcentre cannot be closed if it has open episodes. System functionality ensures a subcentre that has open episodes cannot be closed.
  • There should only be one subcentre created for PARC bed-based services within a campus. The applicable program classification is ‘Non-acute general’.
  • Record in-reach contacts against the Ambulatory subcentre.
  • PARC day programs do not have a separate subcentre. An existing community team will manage a client of this service type. All PARC day program activity for these clients must be recorded against the community team episode, but use the service location of ‘Prevention and recovery centre (PARC)’.
  • ECT subcentre is defined as an ‘inpatient subcentre’ type. Record approved/operational/purchased beds as ‘0’ in bed maintenance. Program type is ‘Same day ECT suite’ in program maintenance. Program class is ‘Acute, general specialist’.

OM setting

For eligible OM reporting, OM setting reflects the subcentre as age-based and type grouping. Subcentre and OM setting must be aligned – for example, adult continuing care (CCT) aligns with ‘adult community’.

Caseload

A caseload field identifies whether a community subcentre is eligible for caseload monitoring.

A subcentre with client grouping subject to case management functions should be flagged as eligible for caseload.

Inpatient subcentres should not be flagged for caseload.

Caseload data is useful as a management tool and central reporting.

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