Key messages

  • Community health providers must report data on their funded services to the Department of Health & Human Services.
  • Data reporting is quarterly.
  • Organisations must follow department guidelines on what they report and when.
  • Organisations can re-submit data.
  • The department compiles quarterly performance reports from the data sent via the Community Health Minimum Data Set. The reports are posted on the Funded Agency Channel.

Each quarter, Victorian community health providers must report data on their funded services to the Department of Health & Human Services. They must follow departmental guidelines on what they report and how frequently as outlined in the Community Health Data Reporting Guidelines.

Service providers send their data submissions via the Community Health Minimum Data Set (CHMDS) to the Department of Health & Human Services on a quarterly basis.

The department compiles quarterly performance reports from the data sent via the CHMDS. It posts the reports on the Funded Agency Channel.

The quarterly data submissions have the following due dates:

  • July‒September data are due 1‒15 October
  • October‒December data are due 1‒15 January
  • January‒March data are due 1‒15 April
  • April‒June data are due 1‒15 July

Community Health Data Alignment Project

The Community Health Data Alignment Project (CHDAP) is being implemented to address the reporting burden for community health services. It is a pilot project to explore how reporting requirements for community health, dental health and alcohol and drug services might be aligned and potentially consolidated.
The Primary and Community Health Program will place relevant updates and attachments on this page. If you have any queries please contact Kenneth Cheng on (03) 9096 5052 or email:Partnerships.Primary@dhhs.vic.gov.au

Service Provider Briefing – 29 November 2017

Representatives from agencies receiving Community Health Program funding attended a Service Provider Briefing on 29 November 2017. The presentation slideshows and meeting notes are attached below.

Community Health Information Practice Group

We are calling for interest to form a Community Health Information Practice Group. It will be an independently managed special interest group, with a focus on matters relating to information management in a community health service.

Please contact Kenneth Cheng (email:Kenneth.Cheng@dhhs.vic.gov.au or 03 9096 5052) if you have questions or would be interested in participating in the Community Health Information Practice Group.

Refreshed data specifications released

The refreshed CHMDS data reporting guideline and associated documents have been released and are provided in 'New Submission Guideline' section below. These include the CHMDS data submission guide, Large-value domains tables and Community Health Transmission Protocol.

Please note that there are new versions of these documents. If you downloaded the documents prior to December 2017, please download the updated versions now available.

If you have any queries, please contact Partnerships.Primary@dhhs.vic.gov.au.

Sector Workshop

The next Sector Workshop will be held on Monday 5 February 2018. Please contact Kenneth Cheng on (03) 9096 5052 or Partnerships.Primary@dhhs.vic.gov.au to be added to the invitation.

Frequently Asked Questions

The Department of Health and Human Services has provided answers to some common questions about the Community health data alignment project, available in 'Consultation downloads'.