Cemetery trusts may apply to the department for a grant. The department does not provide financial assistance for repairs to, or restoration of, memorials – that is, monuments or plaques.
The department assesses grant applications twice each financial year, in November and March. Funding for successful grant applications is usually allocated the following month.
Alert: Current grant round closes 31 March 2018.
Cemetery trust grant applications
If you are applying for a grant, a cemetery trust must submit an application before any work commences.
Applications should include two quotes (GST inclusive) for the proposed expenditure and photos of the relevant area (where appropriate). If a trust is unable to obtain two quotes, a written explanation outlining why this is not possible must be submitted with the application.
When applying for a grant for removal of trees from cemetery grounds, trusts need to demonstrate how they have addressed the necessary requirements (where appropriate) as outlined in the form Application for removal of trees from cemetery grounds. This form should be completed and submitted with the Cemetery grants program application form along with two quotes.
All requests will be assessed on the basis of the likely benefit to the cemetery, and the total grant money available for the current year. Preference will be given to grant applications that address workplace health and safety issues.
The trust will be contacted if additional information is required. However, this may delay the grant application. To avoid such delays, please read the Cemetery grants program guidelines carefully and ensure all relevant sections of the application form are completed.
Cemetery trust declined grants
Any applications that are declined may be resubmitted in the next round of grants with an updated submission, including additional information and new quotes, if a cemetery trust wishes to apply again.
Cemetery trust partial grants
Depending on the total funds available and the nature of the applications received, occasionally, the department is unable to grant the full amount requested in an application.
Trusts that are provided with partial grants are expected to draw on their own funds to complete the proposed works. Top-up grants will not be provided for the same project in subsequent years.
Cemetery trust grants – direct deposit
If a grant application is approved, the funds will be deposited into a nominated cemetery trust bank account. The electronic transfer of payments details in the application must be completed.
Cemetery trust grant funding and financial reporting
Any grant money transferred to a trust must be spent within four months of allocation and appear in the following year’s Abstract of accounts income and expenditure form. Trusts must fully account for the grant allocation by advising the department in writing when the grant is spent. For example:
- purchases of equipment – a letter with a copy of the invoice or receipt
- construction or repairs – a report/letter with invoices and photos where appropriate
- removal of hazards such as trees – a report/letter with invoices and photos where appropriate.
Where departmental grants are not expended within four months of their allocation, the trust must advise the department in writing about the reasons for the delay in expenditure and include a revised completion date. For example:
- awaiting council approval, permit or equipment.
- works delayed due to inclement weather or contractor not available.
If a trust fails to provide verification of its grant, it will not be eligible for future funding.