Key messages

  • Use the current vaccine order forms.
  • Order enough vaccines for 1 month.
  • Calculate how many vaccines you need based on monthly attendance at your practice.
  • Check the vaccines on delivery and store them appropriately.

Vaccines - how to order

To order vaccines, follow these steps:

  1. Use the current vaccine order forms.
  2. Order vaccine stock for 1 month of use and aim to order once a month, allowing for buffer stock while waiting for delivery.
  3. Have one person responsible for managing the vaccine stock.
  4. Do not overstock; aim to maintain air circulation in the vaccine fridge.
  5. Complete all sections on the vaccine order form, including the account number, delivery address and current stock quantity of each vaccine being ordered.
  6. Email or fax the vaccine order to Onelink. You will receive a confirmation email after your order is entered and again on dispatch from the warehouse. The second email will give you a web link to track your vaccine order.
  7. Allow a minimum of 3 business days (5 days in April/May) for processing and delivery of your vaccine order. Note there are no deliveries to country areas on Mondays.
  8. Use the table to estimate the quantity of each vaccine to order each month. At-risk conditions and catch-up recommendations are in the current version of The Australian Immunisation Handbook.

Table 1: Vaccines and schedules

Vaccine brand ®

Age dose given

Scheduled dose

Considerations for estimating monthly quantity

Notes

Infanrix hexa

2, 4, 6 months

3 doses

How many infants attend monthly?

Rotarix

2, 4 months

2 doses

How many infants attend monthly?

Prevenar 13 2, 4, 12 months 3 doses How many infants attend monthly?

Priorix/MMR II

12 months

1 dose

How many 12-month-old babies attend monthly?

Nimenrix 

12 months

1 dose

How many 12-month-old infants attend monthly?

ActHIB 18 months 1 dose How many 18-month-old toddlers attend monthly? Limited use until January 2019

Priorix-Tetra/ProQuad

18 months

1 dose

How many 18-month-old toddlers attend monthly?

Infanrix/Tripacel

18 months

1 dose

How many 18-month-old toddlers attend monthly?

­–

Infanrix-IPV/Quadracel

4 years

1 dose

How many 4-year-old children attend monthly?

Gardasil 9

Secondary school program in Year 7

2 doses

3 doses if 15 years of age and over

3 doses if the child is immunocompromised

How many eligible adolescents attend monthly?

Up to 5 doses of each school program vaccine can be ordered. If you need more, contact the department

Boostrix

Secondary school program in Year 7 or aged 12–13 years

1 dose

How many eligible adolescents attend monthly?

Up to 5 doses of each school program vaccine can be ordered. If you need more, contact the department

Menactra Secondary school program in Year 10 1 dose  How many eligible adolescents attend monthly?  Program ends on 31 December 2018

Boostrix

Parents whooping cough vaccination program

1 dose

How many women and their partners in the third trimester of pregnancy attend monthly?

Influenza

From 6 months of age and over

 

See at-risk recommendations in The Australian Immunisation Handbook

Pneumovax 23

ATSI from 50 years

From 65 years

1 dose for healthy adults

See at-risk recommendations in The Australian Immunisation Handbook

Vaccines - receiving

Vaccines must be received by practice staff who are educated in cold chain management. Follow these steps:

  1. Sign the delivery docket and return it to the courier.
  2. Check if the TagAlert® screen says ‘OK’. If black boxes appear on the screen, complete the attached form and email or fax it to Onelink as soon as possible. Isolate the vaccines in the fridge while waiting for advice.
  3. If the TagAlert® screen says ‘OK’, promptly unpack the vaccines into the vaccine fridge.
  4. Check that the vaccine consignment matches the delivery invoice. 
  5. Contact Onelink as soon as possible if there is a discrepancy.
  6. Minimise the time that the vaccine fridge door is open.
  7. Rotate vaccines so that the stock with earlier expiry is used first.
  8. Do not remove vaccines from their packets – this protects them from light and temperature fluctuation.

Vaccines - Nimenrix pre-allocation

Check if your clinic will be receiving a pre-allocation of Nimenrix vaccine. If your clinic does not appear, please request Nimenrix with your next routine vaccine order.

Vaccines - order forms

A full list of government supplied vaccines, Rabies and Immunoglobulin vaccines order forms are available for download.

Contact details