Key messages

  • The department issues a management licence to a person or a company authorising them to conduct a radiation practice.
  • A management licence is required before conducting any radiation practice.
  • To apply for a management licence you need to complete and submit an online application form.
  • For specific types of practices supporting documents must be submitted with the application for a management licence.
  • There are prescribed fees for licences.

Purpose of a management licence

A management licence authorises a legal entity or an individual to conduct a radiation practice, for example.

Any person, business or organisation that intends to conduct a radiation practice (such as store, use, transport, or dispose of radioactive materials, or X-ray units) must hold a management licence before they conduct the practice (such as acquiring the radiation source).

The licence will identify and describe every radiation source or kinds of radiation sources in relation to which the management licence holder will conduct a radiation practice.

This licence will also authorise the radiation source on one site or multiple radiation sources at multiple sites. For example, a radiation management licence might authorise the possession of a particular type and number of radiation sources at a specified location.

The licence will limit how that source can be used.

The licence will be issued subject to certain conditions.

It is compulsory to hold a radiation management licence prior to conducting a radiation practice. Failure to hold the required management licence is an offence under the Radiation Act 2005.

What is a radiation practice?

A radiation practice is any activity that involves but is not limited to:

  • possession or disposal of a radiation source
  • transport of radioactive material
  • sale of radiation sources
  • repairing, testing or maintain radiation sources
  • mining or processing radioactive material
  • procuring or arranging research involving the irradiation of persons.

Exemptions

The department’s Secretary has exempted persons from licensing requirements in certain circumstances.

Declaration that certain material and apparatuses are not radiation sources

Exemptions from management licensing requirements

Exemption - Iroquois (Huey) Helicopter

Exemption from the requirement to hold a management licence - Bore LY4733

Exemption for Martine Inspection Service Pty Ltd

Supporting documents

Applicants must submit supporting documents with their application, where required.

Supporting documents are required when submitted applications for the following specific types of practices:

  • medical practices
  • dental practices
  • sale of radiation
  • transport of radioactive material
  • industrial practices
  • veterinary practices
  • education and research practices.

Licence duration

Management licences are issued for one, two or three years. The applicant can choose which licence period they wish to apply for.

Assessment of applications and timeframe

Applications are entered onto the department's licensing system and then allocated to an officer in the department's Radiation Team for assessment.

The application is assessed on its merits against an assessment criteria. The assessment criteria can vary significantly depending on the nature of the proposal. In some cases, this assessment will also involve an inspection by one of the department's authorised officers to verify aspects of the application.

A request for payment of a prescribed fee will then be emailed to you once your application has been assessed as meeting the required standards.

The prescribed fees for management licences consist of:

  1. one-off application fee (for new applications)
  2. licence fee (fees vary depending of the scope and duration of the licence).

Management licence fees vary depending on the duration of the licence, with a discount for longer licence periods.

There are no refunds once a licence is issued, so you may wish to consider whether a 1-, 2- or 3-year licence meets your needs.

You must pay this prescribed fee before the final approval to issue the licence is granted. If the application is approved, you will be emailed a copy of your licence certificate.

If the application is rejected, a letter will be sent within 14 days of the decision giving a statement of reasons for refusing to issue the licence and advice on how you may seek review of the Secretary's decision.

Licence fees

There are prescribed fees for licences, consisting of an application fee and licence fee.

There are no fees associated with applying for a variation to an existing licence or approval.

There are no fees associated with applying to transfer an existing management licence.

Fees are automatically scheduled to increase on 1 July each year.

Fees for 1 July 2018 - 30 June 2019

 Application fee $130.10 
 Management licence fee1
 1 year 2 years 3 years

Dental X-ray unit, dental panoramic X-ray unit, Cephalometric X-ray unit, Mobile medical plain X-ray unit, Bone Densitometry (DEXA) unit, Veterinary X-ray units, X-ray gauge, Cabinet X-ray equipment, enclosed X-ray analysis unit, other ionising radiation apparatus not specified elsewhere.

$144.50

$274.60

$390.20

Industrial radiography X-ray unit, Fixed medical plain X-ray unit, Mammography X-ray unit, non-enclosed X-ray analysis unit, Chiropractic X-ray unit, Fluoroscopic X-ray unit, Medical therapy simulator, X-ray therapy unit, dental 3D Volumetric X-ray unit. 

$289.00

$549.10 $780.30

Computer tomography unit, Cyclotron, Linear or Particle accelerators

$578.00

$1,098.20

$1,560.60

Sealed-source apparatus up to 40 MBq

$72.30

$137.30

$195.10

Sealed-source apparatus >40 MBq – 40 GBq

$144.50

$274.60

$390.20

Sealed-source apparatus >40 GBq – 400 GBq

$289.00

$549.10

$780.30

Sealed-source apparatus >400 GBq

$578.00

$1,098.20

$1,560.60

Sealed-source up to 40 MBq

$72.30

$137.30

$195.10

Sealed-source >40 MBq – 40 GBq

$144.50

$274.60

$390.20

Sealed-source >40 GBq – 400GBq

$289.00

$549.10

$780.30

Sealed-source >400 GBq

$578.00

$1,098.20

$1,560.60

Radioactive material2 (other than a sealed source) up to 40 GBq 

$144.50

$274.60

$390.20  

Radioactive material (other than a sealed source) 40GBq – 400GBq 

$289.00

$549.10

$780.30 

Radioactive material (other than a sealed source) >400GBq 

$578.00

$1,098.20

$1,560.60 

Fee for other types of management licences (e.g. sale of radiation sources) 

$144.50

$274.60

$390.20 

1 The fee for a licence to possess more than one radiation source is the sum of the fees for each source.
2 The fee for a licence to possess radioactive material comprises of a single fee based on aggregated activity.

See the licence fees section for more information.

Apply for a new management licence

To apply for a new management licence you need to complete and submit an online application form and attach the supporting documents relevant to your specific type of practice.

Renewal of an existing licence

Two months prior to the expiry of your licence you will be emailed a request for payment of the prescribed licence fee for the renewal of your licence.

Make a payment

Variations to existing licence

From time to time, a management licence holder may wish to make changes to their licence to vary the scope such as:

  • add / remove a practice
  • increase / decrease the number of authorisation for a practice
  • the type of radiation source/s they own
  • how they wish to use the source/s

For example, a radiology practice may wish to:

  • expand by setting up a radiology practice with X-ray units at a new location
  • acquire a different type of radiation source (e.g. a CT scanner) at an existing authorised location
  • acquire an additional X-ray unit of the same type as they already are authorised to possess at an existing authorised location
  • move from their current authorised location to another location.

In these cases, the management licence holder must apply to the department for a variation to the management licence.

The licence must be varied by the department before the proposed changes to the radiation practice takes effect.

There are no fees associated with applying for a variation to an existing licence or approval.

Surrender of a licence

If you no longer require a management licence you may wish to surrender that licence.

If you have any questions, email the Registration and Licensing team.

Sale of a practice

It is important that you contact us before you sell your practice so we can assist you with amending your management licence.

If you have any questions, email the Registration and Licensing team.

What does a management licence certificate look like?

A management licence consist of some or all of the following as appropriate:

  • Page 1: Cover sheet, which lists the name of the licence holder, the licence number and the expiry date of the licence.
  • Schedule 1: The general conditions and practice specific conditions.
  • Schedule 2: Radiation practices involving possession of ionising radiation apparatus that are prescribed radiation sources.
  • Schedule 3: Radiation practices involving possession of ionising radiation apparatus that are not prescribed radiation sources.
  • Schedule 4: Radiation practices involving sealed-source apparatus.
  • Schedule 5: Radiation practices involving sealed sources.
  • Schedule 6: Radiation practices involving unsealed radioactive material.
  • Schedule 7: Radiation practices involving possession of non-ionising radiation apparatus.
  • Schedule 8: Radiation practices not involving possession of radiation sources.
  • Schedule 9: Definitions.
  • Schedule 10: Offences.

The management licence for a particular radiation practice is unlikely to have all of these schedules but, as a minimum, it will consist of at least one schedule. Very large complex practices may involve most, if not all, of the above schedules.

Conditions are applied to each specific radiation practice. Typically, many of these conditions require compliance with the relevant code of practice.

Refunds

The department will refund the licence fee for an application that is refused or withdrawn prior to the licence being issued. Application fees will not be refunded by the department and there are no refunds once a licence is issued. Detailed information can be found in the fee refund policy.

Fee refund policy - Radiation Act 2005

Application for a refund of a radiation licensing fee

Do I need a use licence?

If you intend to use a radiation source then you must apply for a use licence in addition to a management licence. You cannot use the radiation source until you have been issued with a use licence.

A use licence is issued under the Radiation Act 2005 allowing an individual to use a specific type of radiation source for a specific purpose. The use of a radiation source without the required use licence is an offence under the Act.

What is the difference between a management licence and use licence?

For example a dental practice requires a management licence to possess several dental X-ray units. Every individual at that practice who wishes to use those X-ray units needs to hold a use licence authorising that use.

To apply for a use licence please visit the Use licence section.

Privacy of information

Under the Privacy Act 1988, we are unable to disclose information about a person's licence to anyone other than the licence holder.

Visit the public use licence register to confirm if a person holds a radiation use licence.