Key messages

  • It is compulsory to hold a management licence prior to conducting any radiation practice.
  • This page details the information and the form required to apply for or vary an existing management licence in relation to dental practices.
  • Supporting documents are required when submitting an application for a management licence.

Overview

Management licences typically authorise dental practices to possess one or more of the following types of X-ray units:

  • dental intra-oral X-ray unit
  • panoramic radiography unit
  • cephalometric radiography unit
  • dental 3D volumetric imaging unit.

Applicants seeking a management licence for a dental practice must meet certain prerequisites prior to being issued with a management licence.

Prerequisites: what information do I include with my application?

All of the following information must be included with your application (electronic files can be attached with your application).

1. Where an application is submitted on behalf of a legal entity -

Where a person is submitting an application for a new management licence on behalf of a legal entity (for example, a company), the person submitting the application must provide the following documents with their application (electronic files can be attached with your application):

  • Evidence of identity document that establishes the legal existence of the legal entity - for example, a Certificate of Registration of a Company issued by the Australian Securities and Investments Commission displaying the Australian Company Number.
  • Document showing the name of the director of the company - for example, a Current Company Extract issued by the Australian Securities and Investments Commission.
  • A letter of authority from the director of the company that both authorises the person to lodge an application for a management licence on behalf of the legal entity and nominates the person to be the contact in relation to the proposed radiation practice(s).

2. Where an application is submitted on behalf of another person -

Where a person is submitting an application for a new management licence, on behalf of another person, the person submitting the application must provide a letter of authority from the proposed licence holder that (electronic files can be attached with your application):

  • authorises the person to lodge an application for a management licence
  • nominates the person to be the contact in relation to the proposed radiation practice(s).

3. A floor plan of the premises where the dental X-ray equipment will be installed or used. The plan must include the following:

  • The location of each X-ray unit and any related equipment e.g. controls, protective screens, warning lights.
  • In relation to the room(s) containing X-ray units, include in the floor plan the surrounding rooms, their purposes and their occupancy.

4. For practices that involve intra-oral X-ray apparatus only, there is no requirement either for personal radiation monitoring or for shielding additional to that provided by normal plasterboard or similar building material.

5. For practices that involve extra-oral X-ray units only (e.g. panoramic, cephalometric, cone beam CT), an assessment of the minimum amount of shielding that is required in the walls, doors, floor and ceiling of the room in which the radiation source is will be installed to ensure that no person receives a radiation dose in excess of the relevant radiation protection limits specified in the Radiation Regulations 2017.

This requirement also applies to mobile X-ray units used primarily in one location. The shielding assessment must include the following:

  • Floor plan showing the room in which the radiation source will be installed and surrounding rooms.
  • Occupancy factors and purpose of surrounding rooms
  • Methodology/references used in the assessment
  • Shielding required for the operator
  • Radiation source workloads used in the assessment
  • The location of any related equipment e.g. controls, protective screens, warning lights.

6. For extra-oral X-ray units only, the name of the personal radiation monitoring service (PRMS) provider that you will use and the centre number assigned to you by the provider.

Conditions of licence and other relevant documents

Compliance with the Code of Practice for Radiation Protection in Dentistry is a condition of management licences issued to dental practices and applicants must be familiar with its requirements. We strongly recommend that you also read the Safety Guide that accompanies the abovementioned Code of Practice before lodging an application.

Licence durations, licence fees, assessment process and timeframes

See the General information about management licences in Victoria page.

Apply for a management licence or apply to vary an existing licence

All of the department's forms for applications are on-line forms. The form is completed online and automatically emailed to the department upon submission. Please remember to check what mandatory documents must be included with your application.

Complete the online form: Application for a new management licence

Complete the online form: Application to vary a management licence

Who needs a use licence?

In addition to a management licence, some individuals need a use licence.

If a person intends to use a radiation source then they must apply for a use licence enabling the use of a specific type of radiation source for a specific purpose.

The use of a radiation source without the required use licence is an offence under the Radiation Act 2005.

What is the difference between a management licence and use licence?

For example a dental practice requires a management licence to possess several dental X-ray units. Every individual at that practice who wishes to use those X-ray units needs to hold a use licence authorising that use.

To apply for a use licence please visit the use licence section.