Key messages

  • It is compulsory to hold a radiation management licence prior to taking possession of an X-ray analysis unit (i.e. prior to conducting a radiation practice).
  • You must provide supporting documentation when applying for a new radiation management licence or applying to vary an existing radiation management licence.
  • From 6th September 2021 a Radiation Management Plan must be provided with all radiation management licence applications including new applications, variations and transfers.

Overview

X-ray analysis units are also known as X-ray diffraction, X-ray absorption or X-ray fluorescence analysers. They include both the fixed and portable analysers

A radiation management licence is a mandatory requirement for any company seeking to possess an X-ray analysis unit. Multiple units can be authorised on a single management licence and a separate authorisation on the licence is required for each unit. In addition to authorising possession of the X-ray analysis unit, the radiation management licence may also authorise other practices such as disposal or storage.

Applicants seeking a management licence for a practice involving an X-ray analysis unit must meet certain prerequisites prior to the licence being issued.

Prerequisites: what information do I include with my application?

The following documentation must be included with your application (electronic files can be attached with your application).

1. Establishment of identity and authorisation

A radiation Management Licence can only be issued to a legal entity. In most cases the legal entity will be a registered company or a person.

If you are applying for a management licence under a company name you must provide:

  • A current Company Extract issued by the Australian Securities and Investments Commission (ASIC). The extract must display the ACN number and the name of the director(s) of the company. A registration of a business or ABN is not accepted as evidence of a legal entity.
  • If you are not a director of the company, then you must provide a Letter of Authority signed by a director of the company. The director must be listed on the ASIC company extract. A template for the Letter of Authority can be found at sample Letter of Authorisation page. The Letter of Authority will authorise you to do the following on behalf of the company:
    • Apply for a new management licence.
    • Apply to vary an existing management licence.
    • Submit a notification of acquisition and/or disposal.
    • Discuss matters relating to the radiation management licence with the department.

If you are applying for a management licence under a person’s name:

  • Proof of Identity (Drivers licence or passport showing current physical address) of the person applying to be the licence holder.
  • If you are applying on behalf of another person, then you must provide a Letter of Authority from that person. A template for the Letter of Authority can be found at sample Letter of Authorisation page. The letter must be signed by the person that is proposed to be the licence holder. The Letter of Authority will authorise you to do the following on behalf of the proposed licence holder:
    • Apply for a new management licence.
    • Apply to vary an existing management licence
    • Submit a notification of acquisition and/or disposal.
    • discuss matters relating to the radiation management licence with the department

2. A Radiation Management Plan

From 6th September 2021 a Radiation Management Plan (RMP) must be submitted when applying for the following:

  • Applying for a new Radiation Management Licence 
  • Applying for a variation to an existing Radiation Management Licence
  • Applying to transfer an existing Radiation Management Licence to another legal entity

Please read the Radiation Management Plan  page for details on the minimum requirements for RMPs.

Conditions of licence

General and practice specific conditions of licence are mandatory requirements that apply to radiation management licence holders. It is important as a management licence holder that you understand and comply with all the conditions of licence that apply to your licence. Failure to comply with a condition of licence is an indictable offence under the Radiation Act 2005

General Conditions of licence

Two general conditions apply to all radiation management licence. The general conditions relate to the reporting of incidents and the acquisition and disposal of radiation sources. Further information on the general conditions can be found at Disposal of radioactive material and X-ray equipment page.  

Practice specific conditions of licence relating to X-ray analysis units

Compliance with the NHMRC Code of Practice for protection against ionizing radiation emitted from X-ray analysis equipment (1984) is a practice specific condition that applies to radiation management licences authorising the possession of X-ray analysis units and applicants must be familiar with its requirements.

Licence durations, licence fees, assessment process ant timeframes

See the General information about management licences in Victoria section.

Is a use licence required for X-ray analysis units?

Individuals using X-ray analysis units are not currently required to hold a use licence. An exemption from the requirement to hold a use licence has been made in the case of X-ray diffraction, X-ray absorption or X-ray fluorescence analysers.

Further information on the exemption can be found at Exemptions from use licence requirements page.

Apply for a management licence or apply to vary an existing licence

All of the department's forms for applications are on-line forms. The form is completed online and automatically emailed to the department upon submission. Please remember to check what mandatory documents must be included with your application.

Complete the online form: Application for a new management licence

Complete the online form: Application to vary a management licence