Overview

Management licences related to security screening may authorise practices to possess one or more of the following types of radiation sources:

  • whole body backscatter security scanner - for potential security screening of humans
  • whole body transmission security scanner - for potential security screening of humans
  • industrial radiography source (incorporating a an X-ray unit) - for security screening of articles
  • cabinet X-ray unit - for security screening of articles.

Applicants seeking a management licence for security screening practice must meet certain prerequisites prior to being issued with a management licence.

Prerequisites: what information do I include with my application?

All of the following information must be included with your application (electronic files can be attached with your application).

1. Where an application is submitted on behalf of a legal entity

Where a person is submitting an application for a new management licence on behalf of a legal entity (for example, a company), the person submitting the application must provide the following documents with their application (electronic files can be attached with your application):

  • Evidence of identity document that establishes the legal existence of the legal entity - for example, a Certificate of Registration of a Company issued by the Australian Securities and Investments Commission displaying the Australian Company Number.
  • Document showing the name of the director of the company - for example, a Current Company Extract issued by the Australian Securities and Investments Commission.
  • A letter of authority from the director of the company that both authorises the person to lodge an application for a management licence on behalf of the legal entity and nominates the person to be the contact in relation to the proposed radiation practice(s).

2. Where an application is submitted on behalf of another person

Where a person is submitting an application for a new management licence, on behalf of another person, the person submitting the application must provide a letter of authority from the proposed licence holder that (electronic files can be attached with your application):

  • authorises the person to lodge an application for a management licence
  • nominates the person to be the contact in relation to the proposed radiation practice(s).

3. For practices that involve whole body backscatter security scanner

The applicant must:

  • provide evidence that the security scanner complies with the System and Manufacturing Requirements for a General-use System specified in the American National Standard ANSI/HPS N43. 17-2009;
  • provide a Radiation Management Plan that includes the following:
    • the age restrictions that apply to the use of the security scanner;
    • the maximum dose per scan for a person exposed to the security scanner;
    • the maximum annual dose that a person can receive from exposure to the security scanner;
    • the type of records kept in relation to the scanned person;
    • the retention of dose records for persons exposed to radiation from the security scanner;
    • the personal radiation monitoring requirements for persons involved in the use of the security scanner;
    • the licensing requirements of the radiation regulatory authority;
    • the actions necessary to manage a radiation incident, including reporting and investigation of the radiation incidents; and
    • the record of security scanner calibration results.
  • maintain radiation shielding in the doors, walls, floor and ceiling of the room in which the radiation source is installed and any shielding for operators which is necessary to ensure that no person receives a radiation dose in excess of the relevant radiation protection limit specified in the Radiation Regulations 2017.

4. For practices that involve whole body transmission security scanner

The applicant must:

  • Provide evidence that the security scanner complies with the System and Manufacturing Requirements for a Limited-use System specified in the American National Standard ANSI/HPS N43. 17-2009;
  • Provide a Radiation Management Plan that includes the following:
    • the age restrictions that apply to the use of the security scanner;
    • the maximum dose per scan for a person exposed to the security scanner;
    • the maximum annual dose that a person can receive from exposure to the security scanner;
    • the type of records kept in relation to the scanned person;
    • the retention of dose records for persons exposed to radiation from the security scanner;
    • the personal radiation monitoring requirements for persons involved in the use of the security scanner;
    • the licensing requirements of the radiation regulatory authority;
    • the actions necessary to manage a radiation incident, including reporting and investigation of the radiation incidents; and
    • the record of security scanner calibration results.
  • maintain radiation shielding in the doors, walls, floor and ceiling of the room in which the radiation source is installed and any shielding for operators which is necessary to ensure that no person receives a radiation dose in excess of the relevant radiation protection limit specified in the Radiation Regulations 2017.
5. For practices that involve industrial radiography source (incorporating a an X-ray unit)The applicant must provide a Radiation Management Plan, that includes the following:
  • roles and responsibilities;
  • work practices, including the provision of PPE;
  • radiation monitoring requirements, including details of how the availability or accessibility requirements for the monitoring equipment are to be achieved;
  • control and management of incidents;
  • storage and transport, and disposal of radioactive material (if applicable);
  • accountability and records; and
  • any other requirement that may have a bearing on safety.

Cabinet X-ray unit

For information about the requirements for cabinet X-ray units visit the cabinet X-ray unit section.

Conditions of licence and other relevant documents

Compliance with the Security screening - management licence holder's obligations is a condition of management licences issued to security screening practices and applicants must be familiar with its requirements.

Licence durations, licence fees, assessment process and timeframes

See the General information about management licences in Victoria section.

Apply for a management licence or apply to vary an existing licence

All of the department's forms for applications are on-line forms. The form is completed online and automatically emailed to the department upon submission. Please remember to check what mandatory documents must be included with your application.

Complete the online form: Application for a new management licence

Complete the online form: Application to vary a management licence

Who needs a use licence?

In addition to a management licence, some individuals need a use licence.

If a person intends to use a radiation source then they must apply for a use licence enabling the use of a specific type of radiation source for a specific purpose.

The use of a radiation source without the required use licence is an offence under the Radiation Act 2005.

What is the difference between a management licence and use licence?

For example a dental practice requires a management licence to possess several dental X-ray units. Every individual at that practice who wishes to use those X-ray units needs to hold a use licence authorising that use.

The department does not require use licences for the operation of whole body backscatter security scanners and whole body transmission security scanners.

In the case of industrial radiography sources (incorporating a an X-ray unit) a use licence is required. To apply for a use licence please visit the use licence section.

However, an exemption from the requirement to hold a use licence has been made in the case of cabinet X-ray inspection apparatus used for the examination of letters, packages, baggage, freight and other articles for security and quality control purposes.