The Victorian Admitted Episodes Dataset (VAED) provides a comprehensive dataset of the causes, effects and nature of illness, and the use of health services in Victoria. The VAED supports health service planning, policy formulation, epidemiological research and public hospital funding under the casemix system.

All Victorian public and private hospitals, including rehabilitation centres, extended care facilities and day procedure centres, report a minimum set of data for each admitted patient episode.

The VAED manual specifies data items, reporting guidelines, file format and validations for reporting to the VAED.

2018-19 VAED manual

The VAED manual contains comprehensive information for hospitals on:

  • data definitions for the data elements reported to the Victorian Admitted Dataset
  • reporting requirements.

2018-19 VAED manual (all sections)

2017-18 VAED manual

The VAED manual contains comprehensive information for hospitals on:

  • data definitions for the data elements reported to the Victorian Admitted Dataset
  • reporting requirements.

Section 1 Introduction
Section 2 Concepts and derived items
Section 3 Data definitions
Section 4 Business rules
Section 5 Compilation and transmission
Section 6 Request reports
Section 7 Control reports
Section 8 Validation
Section 9 APET system
Section 10 Testing

VAED criteria for reporting

VAED criteria for reporting 2018-19 VAED criteria for reporting procedure codes lists 2018-19
VAED criteria for reporting 2017-18
VAED criteria for reporting procedure codes lists 2017-18

Reference files

See Reference files for lists of valid codes relevant to the VAED. 

VAED testing notification form

VAED testing notification form 2017-18

Late data forms

Public hospital late data exemption request
Private hospital late data advice

Admitted Patient Entry and Transmission (APET)

Hospitals requiring a simple data entry system to transmit data to the VAED can use the Admitted Patient Entry and Transmission (APET) software. 

Registered users can access the APET system via Healthcollect. 

For more information on the APET system, please refer to Section 9 of the VAED manual.

Annual changes

Current financial year changes and proposals for changes to take affect from 1 July for the following financial year can be found at Annual changes.

Archive

To view previous VAED manuals, visit VAED archive. For all older documents and manuals from 2009-10 to 2014-15, visit this VAED archive.