The Victorian Admitted Episodes Dataset (VAED) manual provides VAED contributors and users with a complete dataset resource including:
- definitions of data items
- how to compile and submit data
- information for contributors and data users
- valid code lists and links to reference files
- contact details for support services
This manual together with subsequent HDSS Bulletins forms the data submission specifications for each financial year.
The manual is broken down into the following sections:
Section 1 Introduction
Guide to uses of the VAED, data submission deadlines, contact details, useful references and publications.
VAED manual 2022-23 Section 1 - Introduction
docx 345.84 KB
Section 2 Concepts and derived items
Definitions of concepts and derived items that contribute to the VAED
VAED manual 2022-23 Section 2 - Concepts
docx 630.14 KB
Section 3 Data definitions
Specifications of data items relating to individual admitted patient episodes of care.
VAED manual 2022-23 Section 3 - Data definitions
docx 832.64 KB
Section 4 Business rules
Business rules that apply for reporting data to the VAED.
VAED manual 2022-23 Section 4 - Business rules
docx 666.75 KB
Section 5 Compilation and transmission
Specifications for compiling a transmission file to send data to the VAED.
VAED manual 2022-23 Section 5 - Compilation and submission
docx 430.12 KB
Section 6 Request reports
Reports hospitals can request in the header record of any transmission file sent to the VAED.
VAED manual 2022-23 Section 6 Request reports
docx 338.94 KB
Section 7 Control reports
Description of standard control reports automatically returned to the hospital when they submit data to the VAED.
VAED manual 2022-23 Section 7 Control reports
docx 377.31 KB
Section 8 Validation
Listing in numerical order of all VAED validation messages with guide to assist in correcting the data.
VAED manual 2022-23 Section 8 Validation
docx 520.97 KB
Section 9 APET system
User guide to the Admitted Patient Entry and Transmission (APET) system, a web-based data entry system for sites with small throughput and no in-house patient management system capable of creating transmission file in correct format.
VAED manual 2022-23 Section 9 APET
docx 341.28 KB
Section 10 Testing
Testing section of VAED manual.
VAED manual 2022-23 Section 10 Testing
docx 334.17 KB
Reviewed 17 August 2022
Health.vic
-
- Hospitals & health services
- Public hospitals in Victoria
-
- Quality, safety and service improvement
- Planned surgery recovery and reform program
- My Health Record
- Public hospital accreditation in Victoria
- Credentialing for senior medical staff in Victoria
- Clinical risk management
- Preventing infections in health services
- Healthy choices
- Victorian Perinatal Data Collection
-
- Rural health
- Improving Access to Primary Care in Rural and Remote Areas Initiative
- Rural x-ray services
- Rural health regions and locations
- Rural and regional medical director role
- Victorian Patient Transport Assistance Scheme
- Rural and isolated practice registered nurses
- Urgent care in regional and rural Victoria
-
- Private health service establishments
- Private hospitals
- Day procedure centres
- Mobile health services
- Fees for private health service establishments in Victoria
- Design resources for private health service establishments
- Professional standards in private health service establishments
- Legislation updates for private health service establishments
- Complaints about private health service establishments
- Cosmetic procedures
- Guideline for providers of liposuction
- Private hospital funding agreement
-
- Primary & community health
- Local Public Health Units
- Integrated care
-
- Maternal and Child Health Service
- Nursery Equipment Program
- Maternal and Child Health Service Framework
- Maternal and Child Health Service resources
- Child Development Information System
- Early parenting centres
- Maternal Child and Health Reporting, Funding and Data
- Baby bundle
- Sleep and settling
- Maternal and Child Health Workforce professional development
- Aboriginal Maternal and Child Health
- Public Dental and Community Health Program funding model review
-
- Public health
-
- Cemeteries and crematoria
- Cemetery trust member appointments
- Cemetery search
- Cemeteries and crematoria complaints
- Cremations
- Exhumations
- Governance and finance
- Cemetery grants
- Interments and memorials
- Land and development
- Legislation governing Victorian cemeteries and crematoria
- Cemeteries and crematoria publications
- Repatriations
- Rights of interment
-
- Medicines and Poisons Regulation
- Patient Schedule 8 treatment permits
- Schedule 8 MDMA and Schedule 8 psilocybine
- Schedule 9 permits for clinical trials
- Documents and forms to print or download
- Legislation and Approvals
- Frequently Asked Questions - Medicines and Poisons Regulation
- Health practitioners
- Licences and permits to possess (& possibly supply) scheduled substances
- Medicinal cannabis
- Pharmacotherapy (opioid replacement therapy)
- Recent updates
- SafeScript
-
- Environmental health
- Improving childhood asthma management in Melbourne's inner west
- Climate and weather, and public health
- Environmental health in the community
- Environmental health in the home
- Environmental health professionals
- Face masks for environmental hazards
- Human health risk assessments
- Lead and human health
- Per- and poly-fluoroalkyl substances (PFAS)
- Pesticide use and pest control
-
- Immunisation
- Respiratory syncytial virus (RSV) immunisation
- Seasonal influenza vaccine
- Immunisation schedule and vaccine eligibility criteria
- Ordering vaccine
- Immunisers in Victoria
- Immunisation provider information
- Cold chain management
- Adverse events following immunisation reporting
- Vaccine error management
- Vaccination for infants and children
- Vaccination for adolescents
- Vaccination program for adults
- Vaccination for special-risk groups
- Immunisation resources order form
- Victorian coverage rates for Victoria
-
- Infectious diseases guidelines & advice
- Infection control guidelines
- Disease information and advice
- Advice to the cruise industry: reporting infections
- Notifiable infectious diseases, conditions and micro-organisms
- Notification procedures for infectious diseases
- Infectious diseases surveillance in Victoria
- Germicidal ultraviolet light
- Protecting patient privacy in Victoria
-
- Tobacco reforms
- Tobacco reform legislation and regulations
- E-cigarettes and vaping
- Quitting smoking and vaping
- Tobacco and e-cigarette retailers
- Making a report or complaint
- Resources and factsheets
-
- Mental health
-
- About Victoria's mental health services
- Area-based services
- Statewide and specialist mental health services
- Mental Health Community Support Services
- Support and intervention services
- Language services - when to use them
- Access to mental health services across areas
- Transport for people in mental health services
-
- Alcohol & drugs
-
- Alcohol and other drug treatment services
- Overview of Victoria's alcohol and drug treatment system
- Pathways into alcohol and other drugs treatment
- Prevention and harm reduction
- Medically supervised injecting room
- Victoria's Take-Home Naloxone Program
- Community-based AOD treatment services in Victoria
- Drug rehabilitation plan
- Hospital-based services
- Forensic services
- Pharmacotherapy treatment
- Services for Aboriginal people
- Services for young people
- Statewide and specialist services
- Compulsory treatment
- Family and peer support
-
- Alcohol and other drug service standards and guidelines
- Alcohol and other drug client charter and resources
- Alcohol and other drug treatment principles
- Service quality and accreditation
- Alcohol and other drug program guidelines
- Maintenance pharmacotherapy
- Drink and Drug Driving Behaviour Change Program
- Alcohol and Other Drug Residential Rehabilitation Facility Design Guidelines
- Specialist Family Violence Advisor capacity building program in mental health and alcohol and other drug services - Victoria
-
- Drug alerts
- 25C-NBOMe and 4-FA sold as '2C-B'
- Novel stimulants sold as MDMA, cocaine or speed
- Protonitazene sold as ketamine
- High potency benzodiazepine tablets
- MDMA adulterated with PMMA
- 25B-NBOH sold as powdered 'LSD'
- Green 'UPS' pills containing N-ethylpentylone (no MDMA)
- N-ethylpentylone in cocaine
-
- Ageing & aged care
- My Aged Care assessment services
-
- Dementia-friendly environments
- Designing for people with dementia
- Maintaining personal identity
- Personal enjoyment
- Interior design
- Dining areas, kitchens and eating
- Bedrooms and privacy
- Bathrooms
- Gardens and outdoor spaces
- Assistive technology
- Staff education and support
- Strategies, checklists and tools
- References
-
- About us
- Our Strategic Plan 2023-27
- Our ministers
-
- Health workforce
- Working in health
- Information sharing and MARAM
- Victorian Public Healthcare Awards
- Aboriginal healthcare workers
- Allied health workforce
- Education and training
- Enterprise agreements
- Worker health and wellbeing
- Our campaigns