There are either two or three sections of the Australian Immunisation Register (AIR) Immunisation History Statement you need to review, depending on what they show:
- the 'Immunisation status'
- the 'As at:' date, and sometimes
- the 'Next immunisation/s due' date.
Step-by-step guide to assessing an AIR statement for enrolment
Download the Step-by-step guide to assessing an AIR statement for enrolment as a flowchart.
Step 1: Look at the 'Immunisation status' at the top left of the statement.
If immunisation status is listed as 'up to date
', go to step 2.
If the status is listed as 'not up to date', you cannot confirm enrolment, unless the grace period applies.
Step 2: Look at the 'As at' date at the top left of the statement.
This is the date the statement was produced, which tells you how current the vaccination information is.
If the 'As at' date is within two months of the first day the child will start attending your service, and the immunisation status is 'up to date', you can confirm enrolment.
If the 'As at' date shows the statement is older, go to Step 3.
Step 3: Look at the 'Next due vaccine' date at the bottom of the statement.
If the date of the next due vaccine is after the first day the child will attend, you can confirm enrolment.
If there is a statement that says, 'No vaccines due', you can confirm enrolment.
If the date of the next due vaccine is before the first day the child will attend, go to Step 4.
Step 4: Still consider the 'Next due vaccine' date at the bottom of the statement.
If the date of the next due vaccine is within the two months prior to the first day the child will attend, you can confirm enrolment.
The two-month leeway period prior to the first date of attendance gives parents and services certainty with regard to enrolment, and allows time for the enrolment process to be completed before the child begins attending the service, in the case where parents/carers will be in the process of organising the vaccine for their child in the lead up to attending
If the date of the next due vaccine is earlier, you cannot confirm enrolment unless the grace period applies.
View an example of an AIR statement that meets the requirements for confirming enrolment.
View an example of an AIR statement that does not meet the requirements for confirming enrolment.
If you are unsure, use the Key dates Excel tool or the Key dates work form.
Using the key dates work form
The Key dates Excel tool and the Key dates work form can help you calculate whether the date of the next due vaccine falls outside the two-month leeway period.
To use the tool or form:
- enter key date 1 – the date the child will first attend the service.
- enter key date 2 – the date two months prior to the child first attending the service.
- look at the date of the next due vaccine listed on the AIR Immunisation History Statement.
If the date of the next due vaccine is after key date 2, then enrolment can proceed.
Assessing an AIR statement after enrolment
In order to keep the process as simple as possible, you need only look for the date of the next due immunisation, on the Immunisation History Statement supplied or on file.
The parent has complied with the legislative requirement if the date of the 'next vaccine due' is a date in the future (that is, on the day the service is viewing the statement), or if the child has completed all their childhood immunisations, in which case the statement will show 'No vaccines due'.
See managing documentation after enrolment for more information.